Software Supported by Diocese

The Diocese of Paterson offers HubSpot as a Church Management Software. HubSpot can be a powerful tool for church management by helping streamline communication, engagement, and organization. Here’s how HubSpot can support churches:

Reports:

• Staff Activity Reports: Generate reports on employee tasks, event participation, and follow-ups with members.

• Assets Tracking: Maintenance scheduling. Set reminders for repairs, inspections, and regular upkeep of church facilities.
  

Religious Education Classes and Sign Ups:

• Online Sign-Ups: Use HubSpot forms to collect registrations for Sunday school, Bible study, confirmation classes, or other religious education programs with integrated payment options.

• Automated Confirmations & Reminders: Send confirmation emails upon registration and automated reminders before each class.

• Students & Educators: Track attendance, progress, and engagement for students and teachers.

• Engagement Analytics: Track student progress, course completion rates, and attendance trends to improve future programs.

Children & Family Contact Records:

• Children & Families: Maintain detailed profiles for each child, linking them to family members.

• Household Grouping: Create relationships between family members for easier communication and record-keeping.

• Sacraments: Track each child’s sacramental history with dates, locations, and officiants.

• Certificates & Documentation: Store digital copies of certificates and generate reports when needed.

Payments:

• Secure Online Payments: Collect fees and donations.

• Payment for Classes: Allow parents to sign up their children and pay for the religious education classes.

• Payment Reports: Track which families have paid, pending payments, and total revenue from courses and events.

HubSpot Features:

• Email: HubSpot's email tool allows parishes to create, send, and analyze email campaigns. With its drag-and-drop email editor, personalization, A/B testing, automation workflows, email tracking, performance analytics, and segmentation is easier to send emails to your parishioners.

• Text Messages: HubSpot allows businesses to send Text Messages. Scheduled Text Messages, personalized messaging, and integration with HubSpot's CRM to engage contacts via text.

• Forms: HubSpot’s forms tool helps collect contact information and data from your website. Forms can be customized form fields, embedded forms, lead capture, form tracking, and integration with the CRM for follow-ups.

eCatholic is a web design and management platform tailored for churches and religious organizations. It helps build and maintain websites with tools designed for content management, event promotion, and donation collection.

Key features:

• Website Builder: Customizable templates and drag-and-drop tools to create a church website.
• Mass Times: Easy-to-update schedule for Masses and other services.
• Media Library: Centralized storage for images, videos, and documents.
• Mobile-Friendly: Optimized for mobile devices to ensure accessibility.
• Integrations: Compatible with third-party tools like email newsletters and social media platforms.

eCatholic helps churches create an online presence that supports communication, engagement, and financial contributions.

Microsoft 365 for Nonprofits is a suite of cloud-based productivity tools designed to support nonprofit organizations. It includes a variety of applications to enhance collaboration, communication, and organizational efficiency. This will also allow you to have your parish domain in your email.

Key Apps Included:

• Outlook: Email and calendar management for streamlined communication.
• Word: Document creation and editing.
• Excel: Spreadsheet management and analysis.
• PowerPoint: Presentation creation.
• Teams: Collaboration and communication tool for chats, meetings, and file sharing.
• OneDrive: Cloud storage for easy file sharing and access.
• SharePoint: Team collaboration and document management.
• Microsoft Planner: Task management and project organization.

We can assist you with applying for Microsoft 365 for Nonprofits, helping you take full advantage of these tools for your organization for free.

Site Assessments: We can help evaluate your parish physical and digital infrastructure to identify strengths, weaknesses, and areas for improvement. These assessments often focus on security, technology, and operational efficiency, helping your parish enhance its performance and safeguard against potential risks.

Network Vulnerabilities: We can help identify weaknesses in your network that could be exploited by attackers. These vulnerabilities may include outdated software, misconfigured systems, or weak access controls. Identifying and addressing network vulnerabilities is critical for protecting data, preventing breaches, and ensuring secure, reliable operations.

We can help get your parish free access to premium design, helping your parish create professional graphics, presentations, social media posts, flyers and more, with ease to use in your bulletin or next big event!

Features include:

• Access to thousands of templates for various needs (social media, posters, flyers, etc.)
• Stock photos, illustrations, and design elements
• Team collaboration tools to work on designs together
• Easy-to-use drag-and-drop interface

We can help you apply for Canva for Nonprofits and assist with setting up your account, so you can start creating impactful designs for your parish right away.

Google Workspace is a suite of cloud-based tools designed for productivity and collaboration, including Gmail, Drive, Docs, Sheets, Calendar, and Meet. It helps teams communicate, collaborate, and manage their work efficiently in real-time, offering features like shared documents, virtual meetings, and cloud storage. Additionally, Google Workspace includes tools for email management, scheduling, file sharing, and secure communication. All perfect for your parish needs.

Software: Windows 11, HubSpot, Microsoft 365 Apps, Canva

Hardware: Computers running Windows 11, computers/laptops internal memory should be bought based on your parish's needs.

Antivirus: Bitdefender, Norton

Sign up for any of these features or in need of recommendations by filling the form below.