Important Information about Benefits (from Dennis Butler)

September 9, 2015

First, let me thank all of you who have worked so hard over the past few months getting much critical information into Paylocity as we prepare to move all of our benefits administration to the new system.

This memorandum outlines some important changes that are occurring relative to our Benefits Program that may require your help over the next few months.

Please read this memorandum thoroughly and share the information with others, as you deem appropriate.

Health Fair Registration Reminder: Please remind any of your full-time employees in our medical plans that they must register for one of the biometric screenings being held this month. If they have not already done so, they need to register this week for one of the following sites:

Location	Screening Date	Scheduling Deadline
John Paul II Conference Center (Clifton)	9/15/15	CLOSED
Pope John XXIII High School (Sparta)	9/16/15	CLOSED
Morris Catholic High School (Denville)	9/17/15	CLOSED
Bishop Rodimer Center (Paterson)	9/21/15	9/11/15
DePaul Catholic High School (Wayne)	9/22/15	9/12/15
Saint Paul Inside the Walls (Madison)	9/24/15	9/14/15

Although registration for Clifton, Sparta and Denville has closed, there are a limited number of slots available. Please contact Joan Valk at [email protected] or 973.777.8818 x277 for more information about these sites.

Full instructions are available in English and Spanish on the HR page at www.rcdop.org

New Benefits System:

As of September 1, 2015, we will no longer be using Tricerion for our benefits administration. Effective immediately, we will be using the new benefits system (BSwift/EmpowerMeBenefits) that is integrated with Paylocity WebPay.

All new benefit eligible employees must go to www.emb.bswift.com and follow the login instructions on that page to enroll in their benefits. As we are finalizing the data in the system for current employees, employees requiring life event changes (Marriages, births, etc.) must contact Ginny Emaus (x211 or [email protected]) within thirty (30) days of the event to process the change.

Initially, all approvals of new enrollments will be processed here at the Diocesan Center. Once we are comfortable that the new system is operating smoothly, additional local administrators will be trained for their locations.

Please contact Ginny Emaus (x211), Joan Valk (x277) or me if you have any questions about the new system.

New Process for Non-Major Wage Earners:

Employees who are not their family's "major wage earner" who want coverage for their spouse or family must pay an additional premium.

Until now, this extra amount was added to the regular premium as one deduction amount. Now that the new benefits system is up and running, premiums for all benefit plans will be controlled by the benefits system.

This is necessary to assure fairness across the Diocese and to enable compliance with healthcare and insurance regulations.

For those who are already paying the non-major wage earner rates, you need not do anything now. When rates change in January, you will need to follow the new procedures.

For any new hires who are enrolling directly into the new system, they will see the regular rates in the system. (We are adding a note about "Major Wage Earner" to the benefit system so employees are aware of the requirement.) The following table shows the ANNUAL Non Major Wage Earner Surcharges for our current medical plans:

Non-Major Wage Earner Annual Surcharge
	DA	EPO
EE/Child	$ 3,826	$ 3,533
EE/Spouse	$ 7,643	$ 6,846
Family	$ 13,864	$ 12,034

These amounts are the deductions in addition to the normal employee health insurance cost.

To determine the per paycheck deduction amount, divide the above amounts by your annual pay frequency. In Paylocity, set up an additional deduction on page 2 of the deductions code drop down (NMWE - Non Major Wager Earner) for the surcharge amount.

Charges for New Benefit System:

Beginning this month, you will be charged for the Benefits Admin cost that was in the original agreement you signed last year with Paylocity. You will be receiving a separate bill from Beneflex/EmpowerMeBenefits that is the benefits software provider. In the next week or so, you will be receiving a letter asking you to sign an ACH agreement that will allow them to debit your payroll account as Paylocity is currently doing for the Payroll/HR Admin services.

New STD/LTD, Life insurance Provider:

As of September 1, the Standard will no longer be providing our STD/LTD or Life insurance for our employees.[i]. Instead, we have selected MetLife as our new provider since they will be able to provide enhanced benefits at the same cost.

In the next few weeks, we will have a streamlined claims process in place using a feed from Paylocity. In the meantime, if you have any employees who need to apply for STD benefits before the streamlined process is in place, please contact Joan Valk to start the process.

More information about the MetLife program including information about changes in our EAP and Travel Assistance programs. Will be available shortly.

Mark your Calendar: Benefits Administrator Training for Local Administrators:

With all of the changes to systems and benefits happening this fall, we are planning special training/info sessions for those who are responsible for payroll/benefits at each location. There will be 3 sessions scheduled around the Diocese (1 each in Morris, Passaic and Sussex counties) during the week of September 28.

It is imperative that there be at least one representative from each parish, school or agency attend one of the following sessions:

Location	Date	Time
Our Lady of the Lake (Cassidy Hall) 294 Sparta Ave., Sparta	Tuesday, September 29	11:00 AM
John Paul II Conference Center 775 Valley Rd., Clifton	Wednesday, September 30	10:00 AM
St. Christopher's 1050 Littleton Rd., Parsippany	Thursday October 1	11:00 AM

More details will be available shortly.

Again, I thanks you all for your hard work and patience over the past several months.

Any questions, please call me at 973.777.8818 x241.

[i] This applies to new claims only. Any employees who are currently receiving STD or LTD benefits from the Standard will continue to get them from the Standard.